Microsoft PowerPoint 2002 FAQ

• What are the different views used for?
• How do I change the appearance of the text?
• How do I add a picture or clip art to a slide?
• How do I change a slide animation?
• How do I change the background or apply my own custom background image?
• What are the options for printing my presentation?

What are the different views used for?

There are three different ways to view the slides in PowerPoint. These are accessed by the three buttons in the lower left corner of the screen:    . The different views are as follows:

	Normal View - This is the view you will want to use when you are editing individual slides.
	Slide Sorter View - An easy interface for changing the order of the slides, hiding slides, or applying animation across several slides.
	Slide Show View - This view allows you to run through the presentation exactly as it is saved so far. Often, this is how the presentation is given, as well.

How do I change the appearance of the text?

You can control most aspects of the way the text appears on the screen by using the formatting toolbar:            

The box on the left indicates the font being used. The box on the right indicates the size of the font.

Clicking on the "B" will make the font bold.

Clicking on the "I" will make the font italics.

Clicking on the "U" will make the font underlined.

These font modifiers can be used together to create multiple effects on the same area of text, such as bold italics or bold underlined.

The three boxes with lines on the right indicate alignment options.

To access a larger scope of font options, use the menu: Format - Font.

How do I add a picture or clip art to a slide?

In slide view, use the menu: Insert - Picture. You will then have the choice of what kind of graphic you would like to insert. To insert clip art, choose clip art. The Microsoft Clip Art Gallery will open and you will have many graphics to choose from. (Please note that you cannot use the World Wide Web option to download more clip art from Microsoft. This feature has been disabled as part of the security program that runs on all of the machines.)

To insert a picture from a file, select from file. An explorer will open and you can browse to find the file you wish to insert. After the graphic has been displayed within the slide, you can move it to the exact spot on the slide that you want it to appear. To resize the graphic, use one of the eight small white boxes that appear around the border when the image is clicked on. (To make sure that the picture maintains the correct proportions and is not distorted, use one of the boxes in the corners.)

How do I change a slide animation?

There are a few different ways that this can be done, depending on how specialized you would like to make your presentation.

If you would simply like to spice up your presentation or would like to broadly apply an animation across all of the slides in your presentation, then go to the Slide Sorter View by using the menu: View - Slide Sorter (or clicking on the  button in the lower left corner of the screen.)

From here, you can select multiple slides by holding down the shift key while you click on the slides you wish to change. To apply or change the animation style used by these slides, use the menu in the task pane.

                                               

How do I change the background or apply my own custom background image?

You can change the background by clicking on the slide that needs to be changed and then clicking on “Color Schemes” in the task pane.  You should get several different color scheme selections as demonstrated in the below graphic.

                                                           

What are the options for printing my presentation?

PowerPoint has many more print options than the other Office 2002 applications. To print, use the menu: File - Print. The print dialogue box (shown below) will open.

                  

The available options are as follows:

Printer Name - This is the printer you wish to use to print the slides. Print Range

All - Prints all of the slides in the presentation

Current Slide - In slide view, prints the slide that is currently on the screen.

Selection - In slide sorter view, prints the slide that have been highlighted.

Custom Show - If you have designated custom shows in your presentation, you can select which you want to print.

Slides - Allows you to print only the slides that you designate in the text box.

Number Of Copies - This allows you to choose how many copies you want to print.

Print What

Slides  - This will print one page for every transition that a slide goes through and features one slide per page in an extra large format. For instance, if you have a title and two bullet points configured to appear at separate times, it will print one page with just the title, one page with the title and the first bullet point, and then one page with the title and both bullet points. This is a useful feature if you will be converting the printouts to overhead transparencies or physical slides and want to maintain the pacing of the PowerPoint presentation.

Handouts (2 slides per page) - This will print two slides per page, arranged vertically.

Handouts (3 slides per page) - This will print three slides per page, arranged vertically along the left side of the page. There are lines that can be used to take notes on the right side of the page.

Handouts (6 slides per page) - This will print six slides per page with not room for note taking. The slides are arranged in 2 columns.

Notes Pages - This will print a medium sized rendition of the slide at the top of the page with all of the accompanying notes from the notes view underneath it. This is useful for presenters to print out their notes, with a handy reference to the proper slide right there at the top of the page. Each slide uses one page.

Outline - This will print the outline as seen in the outline view. No graphics are printed.

Grayscale - This will print the slides in shades of gray. In the labs, you will want to check this option.

Pure Black & White - This will print the slides in straight black and white. No colors. No gray. Use this option if you are using certain brands of printers that do not allow gray scaling or if you plan to photocopy the printouts and want to guarantee legible copies.

Scale To Fit Paper - In the labs, this option is not applicable. PowerPoint defaults to scaling on 8.5 x 11 paper, which is what we use in the labs. Use this option is you are printing on executive or legal sized paper.

Frame Slides - Using this option will draw a thin black border around the slides. This helps to make the slides more apparent.