Standards for Satisfactory Academic Progress for Financial Aid

Financial Aid Policy - Standards for Satisfactory Academic Progress for Graduate Students

Graduate students receiving federal Title IV aid must make Satisfactory Academic Progress (SAP) in order to maintain their eligibility for financial assistance. To meet SAP, you must meet or exceed minimum academic performance levels in both qualitative and quantitative standards each trimester.


Qualitative Standards

Grade Point Average - You must maintain a minimum Cumulative Grade Point Average (CGPA) of 3.0.  

Quantitative Standards

1.     Pace of Completion

You must be progressively working toward completion of your degree. You are measured on your hours attempted vs. hours successfully completed. Any course for which a charge is incurred is considered attempted.  

Successful completion is defined as a course with one of the following grades: A+, A, A-, B+, B, B-. Transfer credit will not be considered when determining successfully completed hours. Repeated coursework is considered attempted; however, the prior course that is being repeated will not be considered as successfully completed hours. 

Unsuccessful completion is any course which was assigned a grade of C+, C, C-; E, F, I, IF, NC, NZ, W, or Z.  If you are placed on Warning or Withdrawn for an "Incomplete" grade, you must notify your Financial Aid Associate when your grade has been changed to a passing grade.

You must successfully complete a minimum percentage of hours attempted based on the following chart. 

Attempted Hours Required Completion
0-12 50%
13 or more 67%

 

2.   Maximum Time (MTF) Allowed for Completing a Program 
You must complete your degree in a reasonable amount of time as outlined in regulations.  If enrolled in a graduate program you cannot exceed five calendar years to complete your degree.  If you exceed the max-time-frame you will be automatically withdrawn from federal aid.  You may appeal your withdrawn status (see below).

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What happens when you do not meet the SAP?

  1. If you do not meet one or more of the SAP standards, a WARNING status will be assigned for one trimester. You will maintain your aid eligibility during this warning period.
  2. If by the end of the WARNING period (one trimester) you failed to meet any of the qualitative or quantitative requirements, your status will be changed to WITHDRAWN and no further federal aid will be disbursed.
  3. You may appeal a WITHDRAWN status if there were documented extenuating circumstances that prevented successful academic progress.
  4. You are only able to receive up to two approved appeals throughout your academic career at Franklin University.  If you have had two appeals approved previously, the current appeal will be automatically denied.
  5. If an appeal is approved, your file will be updated (based on individual circumstances) to either PROBATION for one term or in certain circumstances an ACADEMIC PLAN for three terms. It is up to the discretion of the SAP Committee to determine which status will assist each student in their academic success.

What happens when my SAP status is WARNING, PROBATION or ACADEMIC PLAN?
Each trimester that you are on WARNING, PROBATION or ACADEMIC PLAN status, you are required to:  

  • Successfully complete all hours attempted in any course for which tuition charges are assessed, or successfully complete at least 12 attempted hours (if attempting more than 12 hours).
  • Increase your GPA in order to maintain the required minimum GPA for your grade level by the end of the probation period.
  • Meet all other SAP requirements or any other terms/conditions set by the institution, such as taking a reduced course load or enrolling in specific courses.


How do you regain financial aid eligibility when you are SAP WITHDRAWN?

Regaining eligibility for Title IV aid may occur in one of the following ways:

  1. Appeal - An appeal will only be reviewed based on documentable extenuating circumstances that affected your ability to be successful. Extenuating circumstances, in general, were unknown, nonexistent, or unpredictable prior to the trimester in which you were withdrawn from Title IV aid. See the below section on How to appeal your withdrawn status.
  2. If you do not have a documentable circumstance for a SAP Appeal, you may pay all expenses out of pocket while you attempt to regain federal financial aid eligibility. You may submit a subsequent appeal when:
  • You have successfully completed any deficient hours and/or increased your GPA to the required level for your academic rank; or 
  • You have completed at least two trimesters and satisfied your SAP requirements.

How do you appeal your withdrawn status?

You will receive an e-mail notification of your WITHDRAWN status from Financial Aid. If you are withdrawn from federal aid due to:

  • PACE or GPA - you may be able to appeal the withdrawn status due to extenuating circumstances; or
  • Maximum Time Frame - you may be able to appeal by requesting that a review be completed to determine the applicable credit hours that apply toward your current degree requirements.

If you have an appealable circumstance, print out the SAP Appeal Form below and follow the instructions on the form.  Submit your completed Appeal to the Financial Aid Office by email, fax, or mail or by dropping it off at the Welcome Center located in the Paul J. Otte Center for Student Services.

To view or print this appeal form, click here:  Satisfactory Academic Progress (SAP) Appeal Form

updated 4.24.14

This feature is intended for Financial Aid questions.

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