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Satisfactory Academic Progress (SAP) Policy 

Satisfactory Academic Progress (SAP) Policy 

In order to comply with the State of Ohio and federal regulations under Section 668.16 (e), Franklin University has established standards for measuring satisfactory academic progress for students receiving Title IV or State assistance. All students are measured according to these standards at the end of each trimester, which constitutes a payment period {§668.34(a)(3)(ii)}. These standards contain both qualitative and quantitative components. SAP is defined separately for undergraduate, graduate, doctorate and professional students.

 

Undergraduate Students SAP

Students receiving federal Title IV and State aid must make satisfactory academic progress (SAP) in order to maintain their eligibility for financial assistance. SAP is evaluated at the end of each trimester. Students enrolled in the Community College Alliance program that have a processed contract are required to submit all transcribed grades from the host institution. Failure to submit transcripts will prevent the Financial Aid office from completing the SAP process and no subsequent financial aid will disburse until receipt of such grades. To meet SAP, you must meet or exceed minimum academic performance levels in both qualitative and quantitative standards each trimester. All attempted Franklin credits are included in the qualitative component of SAP, excluding remedial coursework, previous courses that have been repeated, and withdrawn courses. All attempted credits are included in the quantitative component of SAP, including transfer credit, repeated coursework, remedial coursework, and withdrawals. Both components also include courses a student takes for which they did not receive Title IV or State aid. SAP will be re-evaluated for qualitative and quantitative components of SAP for courses that are assigned an Incomplete grade at the end of the term, once the instructor submits the final grade.

Qualitative Standards

Grade Point Average (GPA)  - You must maintain a minimum Cumulative Grade Point Average (CGPA) according to the following chart. The CGPA is based on all attempted Franklin hours, even if you change your major/program before you complete your first program. The CGPA does not include transfer hours, remedial coursework or withdrawn courses. A repeated course is included in the CGPA. The course that was repeated is not included in the CGPA. 

Grade Level Minimum CGPA
Freshman 1.6
Sophomore 1.8
Junior 2.0
Senior 2.0

 

Quantitative Standards

Pace of Completion

You must be progressively working towards completion of your degree. You are measured on all your hours attempted vs. hours successfully completed, even if you change your major/program before you complete your first program. Any course for which a charge is incurred is considered attempted. You must successfully complete a minimum percentage of hours attempted based on the following chart.

Attempted Hours Required Completion
0-29 50%
30-59 60%
60-89 70%
90+ 80%

 

Successful completion of hours attempted is a qualitative component used to measure SAP for Pace and Maximum Time Frame (MTF) - see below.  Successful completion is defined as a course with one of the following grades: A, B, C, D, or P. Transfer credit is considered attempted and successfully completed.  Repeated coursework is considered attempted; however, the prior course that is being repeated will not be considered as successfully completed hours. FUPE, CLEP, ACT-PEP will not be considered when determining successfully completed hours.

Unsuccessful completion is any course which was assigned a grade of E, F, I, NC, NZ, W, Z, or IE. 

Second majors: Students may receive aid for a second major, but will only be eligible for loans once the student meets the requirements for their first bachelor degree.

Maximum Time Frame (MTF) Allowed for Completing a Program

You must complete your degree in a reasonable amount of time as outlined in the regulations.  Under no circumstances may students pursuing their first Bachelor’s degree exceed 150% of the time it requires to complete a program. If you are seeking a second Bachelor’s (subsequent) degree, you may not exceed 120% of the time it requires to complete a program. 

You must complete the minimum percentage of your total hours attempted and not exceed the specified amounts stated in the graduated scale below.  A student who is exceeding MTF will be automatically withdrawn from federal aid. Students who have changed their major/program without completing the first program, can submit a SAP appeal requesting a review be completed to determine the applicable credit hours that apply only toward his/her current program requirements, and request the University only consider current program hours toward MTF.

Degree Required Hours Max Time Allowed Calculation Max Hours Allowed Determination
Associate 60 150% 60*150% =
90
90 90 – Attempted hours (FRK + Transfer) = Remaining Hours
to complete degree
Associate 64 150% 64*150% = 96 96 96 – Attempted hours (FRK + Transfer) = Remaining Hours
to complete degree
First Bachelor's 120 150% 120*150% = 180 180 180 – Attempted hours (FRK + Transfer) = Remaining Hours to complete degree
First Bachelor's 124 150% 124*150% = 186 186 186 – Attempted hours (FRK + Transfer) = Remaining Hours to complete degree
First Bachelor's 126 150% 126*150% = 189 189 189 – Attempted hours (FRK + Transfer) = Remaining Hours to complete degree
Second Bachelor's (Subsequent) 120 120% 120*120% = 144 144 144 – Attempted hours (FRK + Transfer) = Remaining Hours to complete degree
Second Bachelor's
(Subsequent)
124 120% 124*120% =
148
148 148 – Attempted hours (FRK + Transfer) = Remaining Hours
to complete degree
Second Bachelor's
(Subsequent)
126 120% 126*120% =
151
151 151 – Attempted hours (FRK + Transfer) = Remaining Hours
to complete degree

 

Graduate, Doctorate and Professional Students SAP

Graduate, Doctorate, and Professional students receiving federal Title IV aid must make Satisfactory Academic Progress (SAP) in order to maintain their eligibility for financial assistance. SAP is evaluated at the end of each trimester. To meet SAP, you must meet or exceed minimum academic performance levels in both qualitative and quantitative standards each trimester. All attempted Franklin credits are included in the qualitative component of SAP, excluding previous courses that have been repeated and withdrawn courses. All attempted credits are included in the quantitative component of SAP, including transfer credit, repeated coursework, and withdrawals. Both components also include courses a student takes for which they did not receive Title IV or State aid. SAP will be re-evaluated for qualitative and quantitative components of SAP for courses that are assigned an Incomplete grade at the end of the term, once the instructor submits the final grade.

Qualitative Standards

Grade Point Average (GPA) - You must maintain a minimum Cumulative Grade Point Average (CGPA) of 3.0. The CGPA is based on attempted Franklin hours, even if you change your major/program before you complete your first program. The CGPA does not include transfer hours, remedial coursework, or withdrawn courses. A repeated course is included in the CGPA. The course that was repeated is not included in the CGPA. 

Quantitative Standards

Pace of Completion

You must be progressively working toward completion of your degree. You are measured on your hours attempted vs. hours successfully completed, even if you change your major/program before you complete your first program. Any course for which a charge is incurred is considered attempted.

Successful completion is defined as a course with one of the following grades: A+, A, A-, B+, B, B-. Transfer credit is considered attempted and successfully completed. Repeated coursework is considered attempted; however, the prior course that is being repeated will not be considered as successfully completed hours.
Unsuccessful completion is any course which was assigned a grade of C+, C, C-; E, F, I, IF, NC, NZ, W, or Z. 

You must successfully complete a minimum percentage of hours attempted based on the following chart. 

Attempted Hours Required Completion
0-12 50%
13 or more 67%

Maximum Time Frame (MTF) Allowed for Completing a Program

You must complete your degree in a reasonable amount of time as outlined in regulations. Under no circumstances may students pursusing their first Bachelor's degree exceed 150% of the time it requires to complete a program. If you are seeking a second Bachelor's (subsequent) degree, you may not exceed 120% of the time it requires to complete a program. 

You must complete the minimum percentage of your total hours attempted and not exceed the specified amounts stated in the graduated scale below. A student who is exceeding MTF will be automatically withdrawn from federal aid. Student who have changed their major/program without completing the first program, can submit a SAP appeal requesting a review be completed to determine the applicable credit hours that apply toward his/her current program requirements, and request the University only consider current program hours toward MTF.

If enrolled in a graduate, doctorate, or professional program you cannot exceed five calendar years to complete your degree.  If you exceed MTF, you will be automatically withdrawn from federal aid. Students who have changed their major/program without completing the first program, or dropped out for a period of time due to extenuating circumstances can submit an appeal.

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