Skip to main content
Satisfactory Academic Progress (SAP) Policy 

Satisfactory Academic Progress (SAP) Policy 

In order to comply with the State of Ohio and federal regulations under Section 668.16 (e), Franklin University has established standards for measuring satisfactory academic progress for students receiving Title IV or State assistance. All students are measured according to these standards at the end of each trimester, which constitutes a payment period {§668.34(a)(3)(ii)}. These standards contain both qualitative and quantitative components. SAP is defined separately for undergraduate, graduate, doctorate and professional students.

 

Undergraduate Students SAP

Students receiving federal Title IV and State aid must make satisfactory academic progress (SAP) in order to maintain their eligibility for financial assistance. SAP is evaluated at the end of each trimester. Students enrolled in the Community College Alliance program that have a processed contract are required to submit all transcribed grades from the host institution. Failure to submit transcripts will prevent the Financial Aid office from completing the SAP process and no subsequent financial aid will disburse until receipt of such grades. To meet SAP, you must meet or exceed minimum academic performance levels in both qualitative and quantitative standards each trimester. All attempted Franklin credits are included in the qualitative component of SAP, excluding remedial coursework, previous courses that have been repeated, and withdrawn courses. All attempted credits are included in the quantitative component of SAP, including transfer credit, repeated coursework, remedial coursework, and withdrawals. Both components also include courses a student takes for which they did not receive Title IV or State aid. SAP will be re-evaluated for qualitative and quantitative components of SAP for courses that are assigned an Incomplete grade at the end of the term, once the instructor submits the final grade.

Qualitative Standards

Grade Point Average (GPA)  - You must maintain a minimum Cumulative Grade Point Average (CGPA) according to the following chart. The CGPA is based on all attempted Franklin hours, even if you change your major/program before you complete your first program. The CGPA does not include transfer hours, remedial coursework or withdrawn courses. A repeated course is included in the CGPA. The course that was repeated is not included in the CGPA. 

Grade Level Minimum CGPA
Freshman 1.6
Sophomore 1.8
Junior 2.0
Senior 2.0

 

Quantitative Standards

Pace of Completion

You must be progressively working towards completion of your degree. You are measured on all your hours attempted vs. hours successfully completed, even if you change your major/program before you complete your first program. Any course for which a charge is incurred is considered attempted. You must successfully complete a minimum percentage of hours attempted based on the following chart.

Attempted Hours Required Completion
0-29 50%
30-59 60%
60-89 70%
90-192 80%

 

Successful completion of hours attempted is a qualitative component used to measure SAP for Pace and Maximum Time Frame (MTF) - see below.  Successful completion is defined as a course with one of the following grades: A, B, C, D, or P. Transfer credit is considered attempted and successfully completed.  Repeated coursework is considered attempted; however, the prior course that is being repeated will not be considered as successfully completed hours. FUPE, CLEP, ACT-PEP will not be considered when determining successfully completed hours.

Unsuccessful completion is any course which was assigned a grade of E, F, I, NC, NZ, W, Z, or IE. 

Second majors: Students may receive aid for a second major, but will only be eligible for loans once the student meets the requirements for their first bachelor degree.

Maximum Time Frame (MTF) Allowed for Completing a Program

You must complete your degree in a reasonable amount of time as outlined in the regulations.  Under no circumstances may students pursuing their first Bachelor’s degree exceed 150% of the time it requires to complete a program. If you are seeking a second Bachelor’s (subsequent) degree, you may not exceed 120% of the time it requires to complete a program. 

You must complete the minimum percentage of your total hours attempted and not exceed the specified amounts stated in the graduated scale below.  A student who is exceeding MTF will be automatically withdrawn from federal aid. Students who have changed their major/program without completing the first program, can submit a SAP appeal requesting a review be completed to determine the applicable credit hours that apply only toward his/her current program requirements, and request the University only consider current program hours toward MTF.

Degree Required Hours Max Time Allowed Calculation Max Hours Allowed Determination
Associate 64 150% 64*150% = 96 96 96 – Attempted hours (FRK + Transfer) = Remaining Hours to complete degree
First Bachelor's 124 150% 124*150% = 186 186 186 – Attempted hours(FRK + Transfer) = Remaining Hours to complete degree
First Bachelor's 126 150% 126*150% = 189 189 189 – Attempted hours(FRK + Transfer) = Remaining Hours to complete degree
First Bachelor's 130 150% 130*150% = 195 195 195 – Attempted hours(FRK + Transfer) = Remaining Hours to complete degree
Second Bachelor's (Subsequent) 124 120% 124*120% = 148 148 148 – Attempted hours(FRK + Transfer) = Remaining Hours to complete degree

 

What happens when I do not meet SAP?

  • You will be emailed a notification from the Financial Aid office at the end of the trimester if you are not meeting SAP. 
  • If you do not meet one or more of the SAP standards, a WARNING status will be assigned for one trimester. You will maintain your aid eligibility during this warning period.  Exception:  MTF is immediately WITHDRAWN (see Quantitative Standards Item 2 above for MTF).
  • If by the end of the WARNING period (one trimester) you have failed to meet any of the qualitative or quantitative requirements, your status will be changed to WITHDRAWN and no further federal Title IV or State aid will be disbursed.
  • You may appeal a WITHDRAWN status if there was a documented extenuating circumstance that prevented successful academic progression.
  • You are only able to receive up to two approved appeals throughout your academic career at Franklin University.  If you have had two appeals approved previously, the current appeal will be automatically denied.
  • If an appeal is approved, your file will be updated based on individual circumstances to either PROBATION for one term or in certain circumstances an ACADEMIC PLAN for three terms. It is up to the discretion of the SAP Committee to determine which status will assist each student in their academic success.

What happens when my SAP status is WARNING, PROBATION or ACADEMIC PLAN?

Each trimester that you are on WARNING, PROBATION or ACADEMIC PLAN status, you are required to:  

  • Successfully complete all hours attempted in any course for which tuition charges are assessed, or successfully complete at least 12 attempted hours (if attempting more than 12 hours).
  • Increase your GPA in order to meet minimum GPA requirements for your grade level by the end of the probation period.
  • Meet all other SAP requirements or any other terms/conditions set by the institution, such as taking a reduced course load or enrolling in specific courses.

How do you regain financial aid eligibility when you are SAP WITHDRAWN?

Regaining eligibility for Title IV and State aid may occur in one of the following ways:

  1. Appeal - An appeal will only be reviewed based on documentable extenuating circumstances that affected your ability to be successful. Extenuating circumstances, in general, were unknown, nonexistent, or unpredictable prior to the trimester in which you were withdrawn from Title IV and State aid. See the below section on How to appeal your withdrawn status.
  2. If you do not have a documentable circumstance for a SAP Appeal, you are responsible for all incurred expenses while you attempt to regain federal financial aid eligibility. You may submit a subsequent appeal when:
    1. You have successfully completed any deficient hours and/or increased your GPA to the required level for your academic rank; or 
    2. You have completed at least two trimesters and satisfied your SAP requirements.

How do you appeal your withdrawn status?

You will receive an e-mail notification of your WITHDRAWN status from Financial Aid. If you are withdrawn from federal Title IV and State aid due to:

  • Pace or GPA - you may be able to appeal the withdrawn status due to extenuating circumstances; or
  • Maximum Time Frame - you may be able to appeal by requesting that a review be completed to determine the applicable credit hours that apply toward your current degree requirements.

If you have an appealable circumstance, print out the SAP Appeal Form below and follow the instructions on the form.  Submit your completed Appeal to the Financial Aid Office by email, fax, mail, or by dropping it off at the Welcome Center located in the Paul J. Otte Center for Student Services. The SAP committee will evaluate your appeal within 10 business days. After review, a letter will be mailed to you if the appeal is approved or denied. 

To view or print this appeal form, click here:  Satisfactory Academic Progress (SAP) Appeal Form

Graduate, Doctorate and Professional Students SAP

Graduate, Doctorate, and Professional students receiving federal Title IV aid must make Satisfactory Academic Progress (SAP) in order to maintain their eligibility for financial assistance. SAP is evaluated at the end of each trimester. To meet SAP, you must meet or exceed minimum academic performance levels in both qualitative and quantitative standards each trimester. All attempted Franklin credits are included in the qualitative component of SAP, excluding previous courses that have been repeated and withdrawn courses. All attempted credits are included in the quantitative component of SAP, including transfer credit, repeated coursework, and withdrawals. Both components also include courses a student takes for which they did not receive Title IV or State aid. SAP will be re-evaluated for qualitative and quantitative components of SAP for courses that are assigned an Incomplete grade at the end of the term, once the instructor submits the final grade.

Qualitative Standards

Grade Point Average (GPA) - You must maintain a minimum Cumulative Grade Point Average (CGPA) of 3.0. The CGPA is based on attempted Franklin hours, even if you change your major/program before you complete your first program. The CGPA does not include transfer hours, remedial coursework, or withdrawn courses. A repeated course is included in the CGPA. The course that was repeated is not included in the CGPA. 

Quantitative Standards

Pace of Completion

You must be progressively working toward completion of your degree. You are measured on your hours attempted vs. hours successfully completed, even if you change your major/program before you complete your first program. Any course for which a charge is incurred is considered attempted.

Successful completion is defined as a course with one of the following grades: A+, A, A-, B+, B, B-. Transfer credit is considered attempted and successfully completed. Repeated coursework is considered attempted; however, the prior course that is being repeated will not be considered as successfully completed hours.
Unsuccessful completion is any course which was assigned a grade of C+, C, C-; E, F, I, IF, NC, NZ, W, or Z. 

You must successfully complete a minimum percentage of hours attempted based on the following chart. 

Attempted Hours Required Completion
0-12 50%
13 or more 67%

 

Maximum Time Frame (MTF) Allowed for Completing a Program

You must complete your degree in a reasonable amount of time as outlined in regulations.  If enrolled in a graduate, doctorate, or professional program you cannot exceed five calendar years to complete your degree.  If you exceed MTF, you will be automatically withdrawn from federal aid. Students who have changed their major/program without completing the first program, or dropped out for a period of time due to extenuating circumstances can submit an appeal.

What happens when you do not meet SAP?

  1. You will be emailed a notification from the Financial Aid office at the end of the trimester if you are not meeting SAP. 
  2. If you do not meet one or more of the SAP standards, a WARNING status will be assigned for one trimester. You will maintain your aid eligibility during this warning period.  Exception:  MTF is immediately WITHDRAWN (see Quantitative Standards Item 2 above for MTF).
  3. If by the end of the WARNING period (one trimester) you failed to meet any of the qualitative or quantitative requirements, your status will be changed to WITHDRAWN and no further federal aid will be disbursed.
  4. You may appeal a WITHDRAWN status if there were documented extenuating circumstances that prevented successful academic progress.
  5. You are only able to receive up to two approved appeals throughout your academic career at Franklin University.  If you have had two appeals approved previously, the current appeal will be automatically denied.
  6. If an appeal is approved, your file will be updated (based on individual circumstances) to either PROBATION for one term or in certain circumstances an ACADEMIC PLAN for three terms. It is up to the discretion of the SAP Committee to determine which status will assist each student in their academic success.

What happens when my SAP status is WARNING, PROBATION or ACADEMIC PLAN?

  • Each trimester that you are on WARNING, PROBATION or ACADEMIC PLAN status, you are required to:
  • Successfully complete all hours attempted in any course for which tuition charges are assessed, or successfully complete at least 12 attempted hours (if attempting more than 12 hours).
  • Increase your GPA in order to meet minimum GPA requirements for your grade level by the end of the probation period.
  • Meet all other SAP requirements or any other terms/conditions set by the institution, such as taking a reduced course load or enrolling in specific courses.

How do you regain financial aid eligibility when you are SAP WITHDRAWN?

Regaining eligibility for Title IV aid may occur in one of the following ways:

  1. Appeal - An appeal will only be reviewed based on documentable extenuating circumstances that affected your ability to be successful. Extenuating circumstances, in general, were unknown, nonexistent, or unpredictable prior to the trimester in which you were withdrawn from Title IV aid. See the below section on How to appeal your withdrawn status.
  2. If you do not have a documentable circumstance for a SAP Appeal, you are responsible for all incurred expenses while you attempt to regain federal financial aid eligibility. You may submit a subsequent appeal when:
    1. You have successfully completed any deficient hours and/or increased your GPA to the required level for your academic rank; or 
    2. You have completed at least two trimesters and satisfied your SAP requirements.

How do you appeal your withdrawn status?

You will receive an e-mail notification of your WITHDRAWN status from Financial Aid. If you are withdrawn from federal aid due to:

  • Pace or GPA - you may be able to appeal the withdrawn status due to extenuating circumstances; or
  • Maximum Time Frame - you may be able to appeal by requesting a review to determine the applicable timeframe that applies toward your current degree requirements, or appeal due to extenuating circumstances that prevented you from completing your program within required timeframe.

If you have an appealable circumstance, print out the SAP Appeal Form below and follow the instructions on the form.  Submit your completed Appeal to the Financial Aid Office by email, fax, mail, or by dropping it off at the Welcome Center located in the Paul J. Otte Center for Student Services. The SAP committee will evaluate your appeal within 10 business days. After review, a letter will be mailed to you if the appeal is approved or denied. 

To view or print this appeal form, click here: Satisfactory Academic Progress (SAP) Appeal Form