Purpose and Goals of Collection Development
The Franklin University Library exists to support the University’s academic mission and is committed to acquiring the resources needed by the University’s students, faculty, and staff. It is the Library’s goal to maintain the most cost-effective collection of print and electronic materials and provide access to resources that best support the students, faculty and staff of the University.
To support the research needs of the University community, the Library participates in, and encourages, cooperative collection development and resource sharing agreements with other libraries through OhioLINK and OCLC’s WorldCat Resource Sharing and will work with consortia to provide access to information resources available through cooperative collection development.
The goal of Franklin University Library's collection development efforts is to build a collection that supports the needs of the undergraduate, graduate and doctoral programs at the University.
The Library uses these collection development guidelines to select, acquire, evaluate, and maintain information resources in all formats. These collection development guidelines apply to the Library’s general collections development, but do not apply to the Library’s special collections which will be governed by the Library’s “Special Collections Development Guidelines.”
The Library’s collection development philosophy reflect the mission of Franklin University and the Franklin University Library. These guidelines communicate the guiding principles for the collection to faculty, students, staff, and other interested persons, while providing guidance to those responsible for developing the collection.
Library Standards and Principles
The Franklin University Library supports the principles and performance indicators outlined in the American Library Association’s Association of College and Research Libraries’ (ALA-ACRL) “Standards for Libraries in Higher Education”. The Franklin University Library also supports the principles outlined in the American Library Association’s “Library Bill of Rights” and “Code of Ethics.”
The Franklin University Library complies with the provisions of the United States Copyright Law, and any applicable licenses which govern the use of library material.
Responsibility for Library Collection Development
Librarians serve as liaisons with each academic department and are responsible for developing the library collection in their assigned areas. Using qualitative and quantitative assessment measures, librarians are responsible for determining the strengths and weaknesses of their assigned areas and developing the collection to support the programs in their liaison area.
Library liaisons work with faculty members to identify resources for the Library’s collection that directly support existing, new, or re-designed curricula, or have a lasting value for faculty scholarly development. However, the Library retains final responsibility for selecting materials for acquisition.
Additionally, liaisons may supplement collection development with materials deemed necessary to support the needs of the University’s students.
Library Materials Funds
The Library’s ability to obtain or add requested materials is subject to the constraints of the Library’s budget. The Library has an acquisition budget consisting of four object codes which the Library uses to acquire materials for the collection.
The Library’s acquisitions budget may be supplemented by funds from gifts and donations to the Library. Donations to the Library must support the Library’s mission, and be consistent with these collection development guidelines.
Subject to availability, the Library will allocate funds to support new programs or courses. Liaisons will work with faculty to acquire appropriate one-time purchase materials (books, media) in support of new courses or programs and ongoing purchases (periodicals, databases) may be considered where appropriate and supported by the library's budget.
General Selection Process and Guidelines
Selection of material is a continuous process affected by changing curriculum, availability of new material, changes in access to content from existing electronic resources, changes in consortium driven resources, usage of existing resources, and other factors (including budget).The three primary criteria for selection are how the material:
- supports the curriculum and/or the needs of the University community;
- improves the overall Library collection; and
- enhances access to information.
Where electronic access to materials is available, the electronic format will be preferred over print. Materials which are available in both print and electronic formats may be obtained in both formats if doing so will benefit the University community.
The general guidelines for selection of library materials include, but are not limited to:
- Relevance to the curriculum or the University community;
- Lasting value of content and format;
- Material style, clarity, quality;
- Strength or weakness of existing collection in the same area;
- Usage level of similar materials in same collection area;
- Price—relative cost of material in relation to the budget and other needed material;
- Currency of material;
- Language; and
- Availability from other libraries through consortia.
The Library also collects books authored or edited by the University's faculty members.
The general guidelines for items not selected include, but are not limited to:
- Materials which do not support the University’s programs or the University community;
- Outdated formats;
- Items where the cost of acquisition outweighs the benefit of providing access;
- Items limited by an overly restrictive accompanying license;
- Materials needed for faculty, staff or students' personal use or research which does not support a course or University initiative; and
- Memberships/registrations/online access fees for websites or organizations.
The library will attempt to obtain access to electronic databases critical to curriculum support where such resources are within the library’s budget and support the general research / learning objects of our students. The Library will not obtain databases which should be provided by a department for use in classwork, unless the University specifically provides funds for the Library to do so.
In obtaining electronic database resources, the goal is to provide access to all members of the University community. However, a resource may be obtained for a limited group (such as only graduate students) where a resource is needed for only a limited subsection of the University’s population, there is a significant cost savings from obtaining the resource with limited access, and the Library’s technology permits limiting access to that group.
The Library will obtain etextbooks in support of the University’s classes where such etextbooks can be obtained with an unlimited access license. The library only purchases etextbooks which are required for use in a course, can be purchased within the library's etextbook budget, and which do not have an excessive cost. If the price of a textbook is determined to be excessive, the library will work with faculty and/or course designers to identify an affordable alternative.
Because of the need for textbooks to be accessible to remote students, the Library does not obtain physical copies of course textbooks, nor can physical copies be made available through the library to be the textbook for a course. However, the Library does make available on course reserve any copies of textbooks which faculty members provide to the Library.
Collection Maintenance Process
De-selection (weeding) of the library collection is an ongoing process conducted by library staff. Material that is outdated, inaccurate, or damaged beyond reasonable repair will be removed from the collection on a regular basis. The Library may also remove material from the collection when it is determined to no longer meet the Library's criteria for selection of material to add to the collection.
When possible, damaged material will be repaired and returned to the collection. The Library will attempt to purchase updated copies of material that is weeded because of being outdated or damaged where such copies are available and meet the Library’s guidelines for collection development.
Electronic resources are evaluated based on usage and cost. Subscriptions to electronic resources may be discontinued if the resource, or the cost per use for the resource, becomes too expensive. If an electronic resource necessary to support a specific program becomes cost-prohibitive, the Library will collaborate with faculty to evaluate alternate resources.
Challenges to Library Material
The resources acquired for the Franklin University Library are selected according to the collection development guidelines, general criteria, discipline-specific needs, and budget. Appearance of any resource does not mean that the Library advocates or endorses the ideas found in that resource. Because the Franklin University Library strives to provide collections that represent a diversity of viewpoints, library users may occasionally find materials owned by the Library to be controversial or objectionable.
Library resources may be challenged by the University’s students, faculty, and staff. However, a challenge to a resource must be based on the failure of that resource to fall with the Library's collection development guidelines, including the commitment to intellectual freedom. To proceed, patrons may email a complaint to the Director of the Learning Commons, indicating their concerns with the material and how it fails to meet the guidelines. The complaint should also include full contact information for the concerned patron. The complaint will be reviewed by the Director and library staff in consultation with higher administrators as needed, and the complainant will receive a letter in return indicating the final decision.
Collection Development Guidelines Review Process
The Franklin University Library will review the Collection Development Guidelines as needed and any substantive changes will be communicated to the Franklin University community through established methods. Ultimate responsibility for the Collection Development Guidelines rests on the Director of the Learning Commons at Franklin University.
Last updated January 14, 2022