Purpose and Goals of Collection Development
The Franklin University Library, consisting of libraries on the main Franklin University campus and Franklin University’s Urbana branch campus, exists to support the University’s academic mission and is committed to acquiring the resources needed by the University’s students, faculty, and staff.
A primary goal of Franklin University Library's collection development efforts is to build a collection that supports the needs of the undergraduate, graduate and doctoral programs at the University. A secondary goal is to support the needs of the University’s students.
The Library uses these collection development guidelines to select, acquire, evaluate, and maintain information resources in all formats. These collection development guidelines apply to the Library’s general collections development, but do not apply to the Library’s special collections which will be governed by the Library’s “Special Collections Development Guidelines.”
The Library’s collection development philosophy reflect the mission of Franklin University, the Franklin University Library, and Franklin University’s Urbana University branch campus. These guidelines communicate the guiding principles for the collection to faculty, students, staff, and other interested persons, while providing guidance to those responsible for developing the collection.
Library Standards and Principles
The Franklin University Library supports the principles and performance indicators outlined in the American Library Association’s Association of College and Research Libraries’ (ALA-ACRL) “Standards for Libraries in Higher Education”. The Franklin University Library also supports the principles outlined in the American Library Association’s “Library Bill of Rights” and “Code of Ethics.”
The Franklin University Library complies with the provisions of the United States Copyright Law, and any applicable licenses which govern the use of library material.
Responsibility for Library Collection Development
Librarians serve as liaisons with each academic department and are responsible for developing the library collection in their assigned areas. Using qualitative and quantitative assessment measures, librarians are responsible for determining the strengths and weaknesses of their assigned areas and developing the collection to support the programs in their liaison area.
Library liaisons work with faculty members to identify resources for the Library’s collection that directly support existing, new, or re-designed curricula, or have a lasting value for faculty scholarly development. However, the Library retains final responsibility for selecting materials for acquisition.
Additionally, liaisons may supplement collection development with materials deemed necessary to support the needs of the University’s students.
Library Materials Funds
The Library has separate acquisition budgets, consisting of four object codes, for the main and Urbana branch libraries. The Library uses funds from the four object codes to acquire materials for the collection, including book, serial, periodical, database and audio-visual formats.
The Library’s acquisitions budget may be supplemented by funds from gifts and donations to the Library. Donations to the Library must support the Library’s mission, and be consistent with these collection development guidelines or the Library’s special collections development guidelines.
Subject to availability, the Library will allocate funds to new programs or courses, in addition to providing support for ongoing courses. Liaisons will work with faculty to acquire appropriate one-time purchase materials (books, media). Ongoing purchases (periodicals, databases) may also be considered where appropriate.
General Selection Process and Guidelines
Selection of material is a continuous process affected by changing curriculum, availability of new material, changes in access to content from existing electronic resources, changes in consortium driven resources, usage of existing resources, and other factors (including budget).The three primary criteria for selection are how the material:
- supports the curriculum and/or the needs of the University community,
- improves the overall Library collection, and
- enhances access to information.
Where electronic access to materials obtained to support online courses is available, the electronic format will be preferred over print or analog versions to enhance access to the information for the student population at the University. Where materials are obtained to support in-person courses, a print format will be preferred. Additionally, materials which are available in both print and electronic formats may be obtained in both formats if providing the material in both formats will benefit the University community. The Library will take into consideration program needs, and the nature of the program, when determining whether materials should be obtained in a print format, an electronic format, or both.
The general guidelines for selection of library materials include, but are not limited to:
- Relevance to the curriculum or the University community;
- Lasting value of content and format;
- Reputation of author, publisher or issuing entity;
- Material style, clarity, quality;
- Material features such as an index, table of contents, quality of medium, stability, compatibility with library systems, etc.;
- Strength of existing collection in the same area;
- Usage level of similar materials in same collection area;
- Price—relative cost of material in relation to the budget and other needed material;
- Currency of material;
- Availability from other libraries through consortia; and
- Subject specific and standard library reviewing sources.
The general guidelines for items not selected include, but are not limited to:
- Materials which do not support the University’s programs or the University community;
- Outdated formats;
- Items where the cost of acquisition outweighs the benefit of providing access;
- Items restricted by an overly restrictive accompanying license;
- Materials needed for faculty or staff members personal use which does not support a course or University initiative; and
- Memberships/registrations/online access fees for websites or organizations.
The Library collects books authored or edited by the University’s faculty members.
In addition to direct ebook purchasing pursuant to the above criteria, the library staff will also identify ebooks which support the University’s programs, which are available for purchase through Demand Driven Acquisition (DDA) and make such titles available for the library’s patrons to use. The Library will acquire titles available through DDA when the criteria for automatically purchasing the item occurs. The use of DDA in acquisitions of ebooks will permit the Library’s users to have input into the development of the Library’s collection.
When electronic databases are determined to be critical to curriculum support, the Library will attempt to obtain access and budget for continued access to the resource. If an electronic resource becomes cost-prohibitive, the Library will collaborate with faculty to evaluate alternate resources. In obtaining electronic database resources, the goal is to provide access to all members of the University community, regardless of campus. However, a resource may be obtained for a limited group (such as only the Urbana University campus, only the main Franklin University campus, or only graduate students) where a resource is needed for only a limited subsection of the University’s population, there is a significant cost savings from obtaining the resource with limited access, and the Library’s technology permits limiting access to that group.
The Library will obtain etextbooks in support of the University’s classes where such etextbooks can be obtained with a license sufficient to meet the course’s need (usually, this will require the availability of an unlimited access copy). In such situations, the Library will pay for the amount it would cost the Library to purchase a single user copy of the etextbook, and charge the department for the additional amount required to purchase the multi-user copy.
Absent special circumstances, the Library will not obtain physical copies of course textbooks. However, the Library does ask faculty to provide any extra copies of textbooks which they may have to the Library, which the Library will make available on course reserve.
Collection Maintenance Process
De-selection (weeding) of the library collection is an ongoing process conducted by library staff. Material that is outdated, inaccurate, or damaged beyond reasonable repair will be removed from the collection on a regular basis. When possible, damaged material will be repaired and returned to the collection. The Library will attempt to purchase updated copies of material that is weeded because of being outdated or damaged where such copies are available and meet the Library’s guidelines for collection development.
Ownership/Access Statement and Cooperative Collection Development
It is the goal of the Library to maintain the most cost-effective collection of print and electronic materials and provide access to resources that best support the students, faculty and staff of the University. The Library also has a responsibility to respond to the research needs of its faculty and staff by providing access to specialized information sources. To support these needs, the Library participates in, and encourages, cooperative collection development and resource sharing agreements with other libraries through OhioLINK and OCLC’s WorldCat Resource Sharing and will work with consortia to provide access to information resources available through cooperative collection development. Challenges to Library Material
The resources acquired for the Franklin University Library are selected according to the collection development guidelines, general criteria, and discipline-specific needs. Appearance of any resource does not mean that the Library advocates or endorses the ideas found in that resource. Because the Franklin University Library strives to provide collections that represent a diversity of viewpoints, library users may occasionally find materials owned by the Library to be controversial or objectionable.
Library resources may be challenged by the University’s students, faculty, and staff. However, a challenge to a resource must be based on the failure of that resource to fall with the Library's collection development guidelines, including the commitment to intellectual freedom. To proceed, patrons may email a complaint to the Library Director, indicating their concerns with the material and how it fails to meet the guidelines. The complaint should also include full contact information for the concerned patron. The complaint will be reviewed by the Director and library staff in consultation with higher administrators as needed, and the complainant will receive a letter in return indicating the final decision.
Collection Development Guidelines Review Process
The Franklin University Library will review the Collection Development Guidelines as needed and any substantive changes will be communicated to the Franklin University community through established methods. Ultimate responsibility for the Collection Development Guidelines rests on the Library Director at Franklin University.
Last updated June 28, 2018